ACCOUNTING TECHNICIAN II: Cashier

Company: Colorado State
Location: Pueblo
Posted on: May 16, 2022

Job Description:

ACCOUNTING TECHNICIAN II: Cashier

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ACCOUNTING TECHNICIAN II: Cashier

Salary

$3,295.00 - $4,648.00 Monthly

Location

Pueblo, CO

Job Type

Full Time

Department

Colorado State University Pueblo

Job Number

GGJ-0720-03/22

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Department Information

Business Financial Services (BFS) exists to support the institution's mission by providing a functional campus environment. In general, this includes performing collections and disbursement activities for students, faculty, staff, and outside vendors; generating and preserving financial records of the institution's accounts receivable, accounts payable, cashiering, payroll, grants and contracts, debt payments and Federal Perkins loans, Federal Title IV financial aid, State-funded financial aid and institutional grants; completing annual financial statements and required State, Federal and management reports; developing and enforcing policies to ensure that transactions are accurately recorded, that expenditures are made in accordance with State laws, federal grant provisions and contractual agreements, and that University assets are adequately protected from loss and/or misuse, for the enhancement of Colorado State University Pueblo and the learning environment.

Accountant class series description available online. ()

Description of Job

THIS JOB ANNOUNCEMENT IS OPEN ONLY TO CURRENT STATE OF COLORADO RESIDENTS.

This position manages cashiering operations of Business Financial Services (BFS). Responsible for ensuring financial transactions are handled in a timely manner and in compliance with all applicable University policies. Responsible for ensuring students and staff are provided with friendly, prompt and competent service when using the services of the Cashier office. Trains student employees to provide Cashier office services and monitors student employee performance to verify training has been successful. Expected to competently resolve accounting problems that arise from unusual cashiering transactions and to consult with appropriate BFS staff in resolving problematic transactions in a timely manner. The position must manage business communication between the Cashier office and other employees of BFS in a manner that ensures an effective collaborative work relationship is established and maintained. Responsible for collecting, depositing, recording and reconciling all campus monetary transactions; disbursing student financial aid checks and student payroll checks; responding to students, third party sponsors, faculty and staff queries about their accounts regarding tuition/fees, receivables, collection activity and financial aid disbursements; maintaining and revising forms and procedures for the daily reconciliation proving the accuracy of monetary collections to receipts insuring adequate controls exist to protect University assets; and developing and updating written procedures.

Primary Duties:

Coordinate Cashier Office Activities

+ Acts as the University central cashier by implementing and utilizing procedures for receiving and securing cash, checks, electronic funds transfers and credit card payments from internal and external customers.

+ Greets customers in a friendly and professional manner.

+ Balances daily receipts against transactions entered into Banner; investigates and records any overages or shortages. Researches and resolves discrepancies that result from incorrect or incomplete accounting documents by applying appropriate procedures relating to the error. Initiates and completes deposit correction entries to correct accounting records. Also, works with Business Financial Services and Financial Aid staff to communicate action to be taken, if needed, in conjunction with deposit corrections.

+ Complies with recommendations of internal and external auditors. Creates procedures to be followed in the Cashier office and verifies procedures are in compliance with proper internal controls.

+ Identifies possible counterfeit currency and defines appropriate steps to take when found.

+ Prepares bank deposit forms, verifies deposits receipted by the bank; notifies bank of errors, and requests change for central cashier in proper denominations.

+ Researches and resolves credit card chargeback requests or disputes for supporting documentation. Reviews daily transaction report for accuracy.

Schedule Cashier Office Work and Supervise Workstudy Employees

+ Determines the most effective and efficient way to operate the Cashier office during the peak collection times each semester.

+ Decides whether a student who has applied for a work study position is a strong candidate for that position.

+ Trains, schedules and supervises one or two student employees in performing routine tasks essential for day to day unit efficiency.

+ Monitors student employees' performance and hours worked to ensure that financial aid work study award is not exceeded.

Resolve Issues That Arise on a Daily Basis

+ Answers, researches and resolves questions concerning amounts receipted into specific budget codes or against accounts receivable by following appropriate policy and procedures.

+ Works in collaboration with Business Financial Services and Financial Aid staff to resolve issues identified with students and commercial accounts.

+ Provides information and explains university policies regarding cashiering functions.

+ Reviews unresolved discrepancies with departmental deposits by verifying deposit amounts and informing appropriate department of the difference.

+ Creates and maintains the Cashier procedures manual as needed. Creates and revises Cashier forms as needed. Creates and maintains cashier portion of University website.

Process Disbursements to Various Constituents

+ Disburses student financial aid checks, scholarship checks, payroll checks and vendor checks by verifying identification.

+ Documents and mails any check not picked up in a timely manner.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Qualifications

+ Two years of experience in an occupational field related to the work assigned to the position.

Substitutions

+ Appropriate education will substitute for the required experience on a year-for-year basis.

Preferred Qualifications

+ Familiarity with a 10-key adding machine

+ Banner experience

+ Kuali Financial System experience

+ Professional customer service experience, including service to diverse customers and staff

+ Experience working in a University/Cashier office

+ Supervisory experience

Condition of Employment

Evidence of your being fully vaccinated for COVID-19, or applicable exemption, is required as a condition of employment with CSU Pueblo. Employment is contingent upon your submission of records showing full vaccination for COVID-19, or receiving the first dose of a two-dose vaccine-or a single dose vaccine-before your hire date and submitting evidence of a second dose (as necessary, based on vaccination type) within 30 calendar days of your hire date, or completion of an exemption before your hire date.

Information about medical and non-medical exemptions is available at . Those employees who qualify for an exemption may be required to follow additional public health requirements or precautions, such as isolation, quarantine, testing, or other measures, particularly if there is a COVID-19 outbreak, in accordance with the direction and guidance of public health officials and University and CSU System policy.

APPEAL RIGHTS:

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed ) within ten (10) calendar days from your receipt of notice or acknowledgement of the department's action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at ; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

Supplemental Information

All interested candidates must apply through the on-line application system. No other format of application materials will be accepted.

Applicants must attach the following documents, in order to be considered for this position:

+ a letter of intent (cover letter);

+ a current resume or CV;

+ unofficial or official transcripts if using education as a substitute for the required experience on a year-for-year basis

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Keywords: Colorado State, Pueblo , ACCOUNTING TECHNICIAN II: Cashier, Professions , Pueblo, Colorado