ACCOUNTING TECHNICIAN II: Cashier
Company: Colorado State
Posted on: May 16, 2022
ACCOUNTING TECHNICIAN II: Cashier
ACCOUNTING TECHNICIAN II: Cashier
$3,295.00 - $4,648.00 Monthly
Colorado State University Pueblo
Business Financial Services (BFS) exists to support the
institution's mission by providing a functional campus environment.
In general, this includes performing collections and disbursement
activities for students, faculty, staff, and outside vendors;
generating and preserving financial records of the institution's
accounts receivable, accounts payable, cashiering, payroll, grants
and contracts, debt payments and Federal Perkins loans, Federal
Title IV financial aid, State-funded financial aid and
institutional grants; completing annual financial statements and
required State, Federal and management reports; developing and
enforcing policies to ensure that transactions are accurately
recorded, that expenditures are made in accordance with State laws,
federal grant provisions and contractual agreements, and that
University assets are adequately protected from loss and/or misuse,
for the enhancement of Colorado State University Pueblo and the
Accountant class series description available online. ()
Description of Job
THIS JOB ANNOUNCEMENT IS OPEN ONLY TO CURRENT STATE OF COLORADO
This position manages cashiering operations of Business Financial
Services (BFS). Responsible for ensuring financial transactions are
handled in a timely manner and in compliance with all applicable
University policies. Responsible for ensuring students and staff
are provided with friendly, prompt and competent service when using
the services of the Cashier office. Trains student employees to
provide Cashier office services and monitors student employee
performance to verify training has been successful. Expected to
competently resolve accounting problems that arise from unusual
cashiering transactions and to consult with appropriate BFS staff
in resolving problematic transactions in a timely manner. The
position must manage business communication between the Cashier
office and other employees of BFS in a manner that ensures an
effective collaborative work relationship is established and
maintained. Responsible for collecting, depositing, recording and
reconciling all campus monetary transactions; disbursing student
financial aid checks and student payroll checks; responding to
students, third party sponsors, faculty and staff queries about
their accounts regarding tuition/fees, receivables, collection
activity and financial aid disbursements; maintaining and revising
forms and procedures for the daily reconciliation proving the
accuracy of monetary collections to receipts insuring adequate
controls exist to protect University assets; and developing and
updating written procedures.
Coordinate Cashier Office Activities
+ Acts as the University central cashier by implementing and
utilizing procedures for receiving and securing cash, checks,
electronic funds transfers and credit card payments from internal
and external customers.
+ Greets customers in a friendly and professional manner.
+ Balances daily receipts against transactions entered into Banner;
investigates and records any overages or shortages. Researches and
resolves discrepancies that result from incorrect or incomplete
accounting documents by applying appropriate procedures relating to
the error. Initiates and completes deposit correction entries to
correct accounting records. Also, works with Business Financial
Services and Financial Aid staff to communicate action to be taken,
if needed, in conjunction with deposit corrections.
+ Complies with recommendations of internal and external auditors.
Creates procedures to be followed in the Cashier office and
verifies procedures are in compliance with proper internal
+ Identifies possible counterfeit currency and defines appropriate
steps to take when found.
+ Prepares bank deposit forms, verifies deposits receipted by the
bank; notifies bank of errors, and requests change for central
cashier in proper denominations.
+ Researches and resolves credit card chargeback requests or
disputes for supporting documentation. Reviews daily transaction
report for accuracy.
Schedule Cashier Office Work and Supervise Workstudy Employees
+ Determines the most effective and efficient way to operate the
Cashier office during the peak collection times each semester.
+ Decides whether a student who has applied for a work study
position is a strong candidate for that position.
+ Trains, schedules and supervises one or two student employees in
performing routine tasks essential for day to day unit
+ Monitors student employees' performance and hours worked to
ensure that financial aid work study award is not exceeded.
Resolve Issues That Arise on a Daily Basis
+ Answers, researches and resolves questions concerning amounts
receipted into specific budget codes or against accounts receivable
by following appropriate policy and procedures.
+ Works in collaboration with Business Financial Services and
Financial Aid staff to resolve issues identified with students and
+ Provides information and explains university policies regarding
+ Reviews unresolved discrepancies with departmental deposits by
verifying deposit amounts and informing appropriate department of
+ Creates and maintains the Cashier procedures manual as needed.
Creates and revises Cashier forms as needed. Creates and maintains
cashier portion of University website.
Process Disbursements to Various Constituents
+ Disburses student financial aid checks, scholarship checks,
payroll checks and vendor checks by verifying identification.
+ Documents and mails any check not picked up in a timely
Minimum Qualifications, Substitutions, Conditions of Employment &
+ Two years of experience in an occupational field related to the
work assigned to the position.
+ Appropriate education will substitute for the required experience
on a year-for-year basis.
+ Familiarity with a 10-key adding machine
+ Banner experience
+ Kuali Financial System experience
+ Professional customer service experience, including service to
diverse customers and staff
+ Experience working in a University/Cashier office
+ Supervisory experience
Condition of Employment
Evidence of your being fully vaccinated for COVID-19, or applicable
exemption, is required as a condition of employment with CSU
Pueblo. Employment is contingent upon your submission of records
showing full vaccination for COVID-19, or receiving the first dose
of a two-dose vaccine-or a single dose vaccine-before your hire
date and submitting evidence of a second dose (as necessary, based
on vaccination type) within 30 calendar days of your hire date, or
completion of an exemption before your hire date.
Information about medical and non-medical exemptions is available
at . Those employees who qualify for an exemption may be required
to follow additional public health requirements or precautions,
such as isolation, quarantine, testing, or other measures,
particularly if there is a COVID-19 outbreak, in accordance with
the direction and guidance of public health officials and
University and CSU System policy.
If you receive notice that you have been eliminated from
consideration for this position, you may file an appeal with the
State Personnel Board or request a review by the State Personnel
An appeal or review must be submitted on the official appeal form,
signed by you or your representative. This form must be delivered
to the State Personnel Board by email (), postmarked in US Mail or
hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203),
or faxed ) within ten (10) calendar days from your receipt of
notice or acknowledgement of the department's action.
For more information about the appeals process, the official appeal
form, and how to deliver it to the State Personnel Board; go to
spb.colorado.gov; contact the State Personnel Board for assistance
at ; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State
Personnel Board Rules and Personnel Director's Administrative
Procedures, Chapter 8, Resolution of Appeals and Disputes, at
spb.colorado.gov under Rules.
All interested candidates must apply through the on-line
application system. No other format of application materials will
Applicants must attach the following documents, in order to be
considered for this position:
+ a letter of intent (cover letter);
+ a current resume or CV;
+ unofficial or official transcripts if using education as a
substitute for the required experience on a year-for-year basis
Additionally..... click apply for full job details
Keywords: Colorado State, Pueblo , ACCOUNTING TECHNICIAN II: Cashier, Professions , Pueblo, Colorado
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