Payroll Administrator

Company: San Luis Valley Behavioral Health
Location: Alamosa
Posted on: January 19, 2023

Job Description:

SLV Behavioral Health is a regional leader in Behavioral Health Services. We are community based and work with many agencies throughout the San Luis Valley. We are a non-profit agency with purpose - dedicated to hope, healing and recovery.
When you join SLVBHG, you join a culture of purpose and belonging - where you are an important part of an ever-changing industry. At SLVBHG, your identity is embraced, and the work you do matters. Your work will have a direct impact on the providers of our agency and the people we serve. If you want to be part of the behavioral health industry and have an impact on our San Luis Valley communities, this is the place for you!
We offer a generous benefits package for all employees working 30 hours or more.
Including:
- Medical Coverage through Cigna
- Dental coverage through Ameritas with a buy-up option
- Vision Coverage through VSP with a buy-up option
- Flexible Spending Account and Dependent Care FSA through Rocky Mountain Reserve
- Life Insurance, AD&D and short-term and long-term Disability insurance through Mutual of Omaha. There is also an option to buy-up to increase your coverage.
- 401K with matching funds of 5% starting at 6 months employment. Vested from day one
- Aflac accident and hospital benefits as an option
- Pet Insurance through Nationwide as an option
- EAP through Mines and Associated
- Identity Theft Protection through IDX
- 11 paid holidays a year for full-time employees
- 2 personal days


Position Overview: Payroll Administrator
Under supervision of the Controller, the Payroll Administrator is responsible for oversight and performance of the payroll functions of the organization.

Essential Job Functions of Payroll Administrator

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• Serve as primary contact with payroll software vendor for Business Office
  
• Compiles and tracks payroll data such as employee time worked, on-call time, garnishments, payroll deductions, 401(k) deductions, annual leave time, sick leave time, sick bank and other activities that affect employee paychecks.
  
• Process both bi-weekly non-exempt and monthly exempt payrolls.
  
• Prepares spreadsheet of changes for upcoming payroll. Distributes to HR and Business Office for review prior to running payroll.
  
• Coordinates any employee missing punches or documentation with various department supervisors.
  
• Enter data into the payroll system and audit for accuracy prior to running payroll.
  
• Compute and post wages and deductions and prepare paychecks through payroll software.
  
• Prepare payroll import for Business Office accounting software.
  
• Maintain payroll files for legal compliance.
  
• Process manual checks for employees, including terminations, as needed.
  
• Track annual and sick leave as per company policy.
  
• Establish and maintain payroll tax accounts with any state in which employees of the organization are located.
  
• In concert with HR and Business Office, prepares and plans activities relating to the maintenance of payroll and employee benefit programs. Develops, implements and controls documentation requirements and communicates appropriately to supervisors and staff.
  
• Maintains payroll calendars and communicates all payroll issues to staff and supervisors in timely and appropriate manner.
  
• Assist new hires in learning the payroll system and understanding how to maneuver the system, making sure new hires feel comfortable working with the system to do what they need to perform their jobs efficiently.
  
• Reconciles all benefit invoices and maintains proper documentation of changes and corrections. Communicates all appropriate changes to HR, the vendor, and employee. Distributes information to accounts payable for payment of the invoices.
  
• Works with the Controller on quarterly and year-end reports to reconcile payroll totals to the general ledger.
  
• Develops, prepares and generates all needed ad-hoc reports pertaining to employee information and data including, but not limited to, 401(k) retirement plan discrimination testing, workers' comp audits, and other employee tracking reports.
  
• Work with HR around legalities for payroll.
  
• Coordinate the annual distribution of W-2's and 1095-C's.
  
• Support annual financial statement and retirement plan audits.
  
• Performs other related duties as required and assigned.
  
  PM1 Education/Skill Requirements - Payroll Administrator
  
  • 
    
  • BS in Accounting field or equivalent.
    
  • Problem Solving
    
  • Interpersonal
    
  • Oral and written communication
    
  • Planning/organizing
    
  • Quality control
    
  • Adaptability
    
  • Dependability
    
  • Safety and security
    
    PM 1 PI201411315

Keywords: San Luis Valley Behavioral Health, Pueblo , Payroll Administrator, Human Resources , Alamosa, Colorado