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Human Resources Administrative Assistant

Company: Pueblo Community Health Center
Location: Pueblo
Posted on: January 11, 2022

Job Description:

HR Administrative Assistant: Salary Range: $17.38 - $18.41 an hourAll Pueblo Community Health Center employees must be fully vaccinated against COVID-19, subject to the requirements of the American with Disabilities Act (42 U.S.C. - 12101 et seq..), Title VII of the Civil Rights Act (42 U.S.C. - 2000e et seq.), the Colorado Anti-Discrimination Act (C.R.S. - 24-34-401 et seq.), and any other relevant federal or State law. As such all persons offered a position will be required to provide valid proof of vaccination prior to starting employment.Job Summary:

  • The Human Resources Administrative Assistant provides administrative and office support to the Human Resources Manager and Employment Specialist by performing a variety of data entry, records processing, and administrative tasks and projects. Answers routine questions, assists staff and leadership with forms and provides other support to the Human Resources team.Reports to:
    • Human Resources ManagerSupervision Exercised:
      • NoneEducation/Experience/License/Certification:
        • High School Diploma or equivalent.
        • Two years of administrative assistant experience in an office setting, preferably in an HR office.
        • Associate's degree in business or office management preferred.
        • Valid driver's license and auto insurance as required by lawRequired Travel:
          • Occasional travel is required, including day-to-day local travelKnowledge/Skills/Abilities:
            • The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
              • Strong interpersonal and excellent customer services skills with the ability to respond positively to difficult situations.
                • Demonstrated proficiency using Microsoft products including Microsoft Word, Excel, Outlook, and Access required.
                  • A demonstrated ability to manage and organize multiple projects to meet critical deadlines.
                    • Previous experience managing file systems and databases required.
                      • Previous experience working with an HR Information System preferred.
                        • Experience working in an office that required managing sensitive information and confidential files.
                          • A demonstrated ability to manage and prioritize work assignments and be a self-starter.
                            • Experience with interpreting and applying policies and procedures.
                              • Previous experience researching and solving problems.Essential Duties and Responsibilities:
                                • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
                                  • Ensure the function and activities of this department to embrace the philosophy, mission, values and Communicate with Heart service model supported by the Board of Directors of Pueblo Community Health Center, Inc.
                                    • Adhere to the guidelines and procedures of Pueblo Community Health Center, Inc.
                                      • Provide support to Human Resources Manager and the HR team. Handle routine office tasks such as data entry, copying, filing, handling mail, preparing correspondence and answering the telephone.
                                        • Maintain confidentiality of all personnel files, correspondence, meetings, telephone and or conversations, and any and all documentation generated or received by Human Resources.
                                          • Responds to routine inquiries from staff and leadership.
                                            • Maintain filing systems to include filing paperwork, scanning/faxing documents, emailing information, retrieving forms, facilitating, disseminating and collecting all employment paperwork.
                                              • File all paperwork from orientation and track forms that need additional information.
                                                • Assist with scheduling applicant interviews.
                                                  • Provide employee lists monthly and as needed to Executive Assistant.
                                                    • Enter employee information into database.
                                                      • Assist in replying to employee requests for information and documentation.
                                                        • Assist with maintenance of appropriate federal, state and local labor postings.
                                                          • Utilize Microsoft Office to create and edit documents and reports and Microsoft Outlook to maintain calendars and appointments.
                                                            • Recommend changes and revisions to Human Resources policies and/or procedures.
                                                              • Provides backup support for other members of the Human Resources team as requested.
                                                                • Perform other related duties as assigned.
                                                                • The above duties are not all inclusive and are not intended to limit or define the duties that may be assigned.Physical Demands:
                                                                  • The physical demands described here are representative of those that are typically required to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
                                                                    • The employee frequently communicates with employees and the public while performing routine office tasks and must be able to exchange accurate information.
                                                                      • The employee frequently retrieves and disseminates information using written materials and electronic devices.
                                                                        • The employee frequently observes, receives and otherwise obtains information from all relevant sources and identifies information by categorizing, recognizing differences or similarities, and detecting changes in circumstances or events.
                                                                          • The employee frequently operates computers and other office productivity equipment.
                                                                            • The employee frequently remains in a stationary position while performing routine office tasks.
                                                                              • The employee occasionally moves about the office; and positions self while performing routine office duties such as accessing files and operating equipment.
                                                                                • The employee frequently moves or positions objects weighing up to 10 pounds while performing routine office duties such as opening file drawers, moving files, etc.Pueblo Community Health Center offers a flexible benefits program to full-time and part-time employees working 20 hours or more per week.Benefit opportunities presently available to employees are listed below:
                                                                                  • Medical Insurance
                                                                                  • Dental Insurance
                                                                                  • Vision Insurance
                                                                                  • Long-Term Disability Insurance
                                                                                  • Short-Term Disability Insurance
                                                                                  • Life Insurance
                                                                                  • 403(b) Tax-Sheltered Annuity Plan
                                                                                  • Cafeteria 125 Flexible Spending AccountIn addition to the benefits available for purchase through the Cafeteria 125 plan, Pueblo Community Health Center offers supplemental insurances and generous paid time off benefits including holidays and personal time off (PTO). The organization also contributes to the employee's tax-sheltered annuity plan after one year of service.Company's website:
                                                                                    • www.pueblochc.orgClosing Date: Open until filled.Pueblo Community Health Center is a tobacco and drug-free workplace. EOEApply online at www.pueblochc.orgLocation: Pueblo Community Health Center - Human ResourcesSchedule: Full Time, Monday - Friday - 40 Hours

Keywords: Pueblo Community Health Center, Pueblo , Human Resources Administrative Assistant, Human Resources , Pueblo, Colorado

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