PuebloRecruiter Since 2001
the smart solution for Pueblo jobs

Accounts Payable Technician - Accounting Technician III

Company: Colorado State
Location: Pueblo
Posted on: August 16, 2019

Job Description:

Accounts Payable Technician - Accounting Technician III Print Apply Accounts Payable Technician - Accounting Technician III Salary $3,730.00 Monthly Location Pueblo, CO Job Type Full Time Department Colorado Department of Human Services Job Number IHA 03701 08/02/2019 Closing 8/18/2019 11:59 PM Mountain - Description - Benefits - Questions Department Information Division of Financial Services - Southern District Accounting About Us The Southern District Accounting work units exist within the Division of Financial Services/Accounting to provide fiscal management, proper accounting, financial reporting, cost allocations, and resident banking for the Department of Human Services, for the following agencies and functions: - The Colorado Mental Health Institutes at Pueblo (CMHIP) and Ft. Logan (CMHIFL), three Regional Centers at Pueblo (PRC), Wheat Ridge (WRRC) and Grand Junction (GJRC) and to district support service functions (Facilities, Human Resources, Procurement, Background Investigation Unit, and Accounting). - The Early Intervention Services Trust Fund (EIST), established in accordance with House Bill 08-1366. - CDHS travel and pcard services statewide. The Southern District General Accounting unit is responsible for all accounting services related to: accounts payable, CDHS procurement card accounting and travel, non-patient revenue and accounts receivable, warehouse and pharmaceutical inventories, outside medical and lab accounting services (OMS), CDHS Background Investigation Unit (BIU) accounting, contract accounting, cost allocations, and general ledger accounting. In addition, the unit is responsible for balance sheet substantiations, variance analysis, coordinating fiscal year opening and closing activities, and complying with requests for information and implementation of recommendations from the Office of the State Auditor (OSA). The purpose of this work unit is to administer accounting services for the Colorado Department of Human Services, Southern and Western Districts. This work unit serves to: - Assure proper accounting and fiscal support for hospital operations, regional center operations, budget management and oversight, accounts payable processes, travel reimbursements, facility maintenance, and various cost allocations - Provide customer service, training, and mentoring to division personnel associated with accounting transactions and business processes - Assist division personnel in the development of sound internal controls and/or accounting management - Maintain the integrity of financial data in the Colorado Operations Resource Engine (CORE) - Support and complete fiscal year-end closing - Provide timely and accurate reports and related information to all external constituencies - Recommend and assist in the development and implementation of new policy/business processes - Ensure that financial reporting and business operations are processed in accordance with established CDHS policies and procedures; State statutes, rules, and regulations; GAAP (Generally Accepted Accounting Principles), GASB (Governmental Accounting Standards Board), and applicable federal regulations - Comply with the Office of the State Auditor's requests for information and implementation of recommendations In addition to a great location and rewarding, meaningful work, we offer: - Distinctive career advancement opportunities throughout the state system - Strong, secure, yet flexible retirement benefits including PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401K and 457 plans - Medical and Dental Health Plans - Paid life insurance - Short and Long-Term Disability coverage - Vacation and Sick Leave - 10 Paid Holidays per year - State of Colorado's Work-Life Employee discount Program offers a variety of discounts on services and products to State employees Description of Job This position's primary responsibility is to create and complete payment vouchers for all vendor invoices, petty cash reimbursements, and employee travel reimbursements, and for maintaining electronic files of payment support when required due to HIPAA. The position is responsible to take steps to ensure these payments are made accurately and in a timely manner. This position is responsible for reconciling vendor statements. Responsibilities also include reviewing vendor invoices and confirming whether invoices are paid by Citi P-Card or by warrant. This position reviews and approves cash disbursements. A key function of this position requires accountability to review documentation for authority, coding, completeness, receipt, and accuracy of information. This position is required to know and understand State of Colorado fiscal rules as well as CDHS procedures and regulations regarding processing payments to vendors. This position requires the ability to explain accounts payable rules and regulations to non-accounting personnel Major duties and responsibilities include, but are not limited to: - Prossessing Payments - Receive vendor invoices and supporting documents to create payment vouchers in CORE. Reconcile quantities and dollar amounts on invoices, reimbursements and settlements; verify invoices and statements against bid pricing, requisitions, purchase orders and receiving reports; verify receipt of goods and services and proper signature authority; and review or recommend correct coding. Generate payments referencing encumbrance documents when applicable, and review purchase order line items in CORE to ensure that sufficient encumbrances are established for payments. Respond to questions regarding Department accounts payable policies in a timely manner. When discrepancies arise, pursue resolution to the appropriate service (vendor, purchasing, program personnel, etc.). Modify payment vouchers as requested by program accountants to facilitate timely payments. - Travel Reimbursements - Receive employee travel reimbursements to create payment vouchers in CORE. Review the employee travel reimbursements to verify the expenses are in accordance with state fiscal rules and per diem rates are proper. If an appropriation has no sufficient spending authority to cover the voucher payment or an error is found in the accounting coding, communicate the issue with the appropriate program personnel and accountants. Respond to questions regarding Departmental travel reimbursement policies in a timely manner. Contact department personnel regarding discrepancies or incorrect information when the documents are reviewed. - Reconciling Statements and Invoices to Payments (that have been) Processed - Review and reconcile vendor monthly statements and invoices received directly from vendors to assure invoices have been processed for payment, resolving any discrepancies with vendor and/or internal employees and programs. Contact program personnel to request a receiving report or pcard payment when payments on invoices have not been made. - Filing - Scan invoices, receiving reports, RC documents, and other supporting paperwork and electronically file payment documents which contain medical information subject to the Health Insurance Portability and Accountability Act (HIPAA) in designated filing folders on the network drive. Attach all other payment supporting files to the appropriate CORE payment document (IN, GAX, etc.). Review all documents prior to attaching to ensure there is no HIPAA-protected information included. Special care will be taken to maintain confidentially to all records. Complete yearly filing project of purging old vendor files and payment documents - Patient Activity Approval - Review cash disbursement forms for coding, signatures and to ensure the form is correctly completed and sign indicating accounting approval. Refer employees to the cashier if the transaction is $100 or less and to general accounting for a warrant for vendor payment or revolving fund check for cash disbursement if over $100. - Other Duties as assigned including but not limited to: Special projects, travel to out of town trainings, workshops, and meetings via a State Fleet vehicle. Verify and Approve SRQ Documents in CORE as backup for CDHS Warehouses Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights Minimum Qualifications: Three years of experience in an occupational field related to the work assigned (Accounts Payable) to the position. Substitutions: Appropriate education (business and accounting coursework and electives) will substitute for the required experience on a year-for-year basis. Applicants using education as a substitution MUST supply unofficial transcripts before the application deadline to the Human Resources office; applications requesting this substitution without transcripts will NOT be considered. Stronger candidates will be those that demonstrate depth and breadth of skill and ability through a combination of work experience and formal training, to successfully perform the duties and responsibilities of this position. Preferred Qualifications: The exceptional applicant will be an experienced accounting technician and will possess the proven ability or accomplishment of the following: - One year or more accounts payable experience processing invoices and reconciling vendor statements - Customer service experience is vital to the success of the Accounts Payable Group. AP employees shall portray a positive image of CDHS, Office of the Chief Financial Officer, and SD Accounting - Employee and team morale is also vital to the success of the AP group, CDHS, Office of the Chief Financial Officer, and SD Accounting; employees shall demonstrate a commitment to team goals and objectives, interact effectively in a positive way with team members and AP staff to mazimize productivity, while maintaining smooth working relations. Employees shall value diversity in the work environment and demonstrate the same; contribute to maintaining the level of morale and motivation; and provide professional, prompt, friendly service to all internal and external customers, colleagues, etc. - Excellent interpersonal skills: employees shall interact with all in a professional manner and work to resolve problems in an efficient, effective and timely manner. - Strong verbal and written communication skills - Experience with presenting information and training others to use a process or system - Ability to discuss and explain accounts payable processes at all levels of the organization - Ability to adapt behavior and work methods in response to new information, changing conditions, or unexpected obstacles - Ability to work independently or as part of a team, including communicating with peers and other professionals within and outside the agency to ensure timely payments and completion of work projects - Data entry experience with attention to detail and accuracy - Basic math skills - Ten-key calculator proficiency - Microsoft Office Suite proficiency, particularly Excel - Computer aptitude - Organizational skills - Basic filing skills - Familiarity with basic office duties, e-mail, google (or similar) calendar, using copier, fax, and scanner Desirable Skills and Competencies: - Ability to manage and resolve conflicts, confrontations, and disagreements in a positive and constructive manner to minimize negative personal impact - Ability to develop constructive and cooperative working relationships with others, and maintain them over time Conditions of Employment: - A pre-employment criminal background check will be conducted as part of the selection process as this position is deemed to have direct contact with vulnerable persons. Felony convictions, conviction of crimes of moral turpitude, or convictions of misdemeanors related to job duties may disqualify you from being considered for this position. Should your background check reveal any charges or convictions, it is your responsibility to provide the CDHS Background Unit with an official disposition of any charges. Additionally, you will be required take a drug screen. - The successful candidate in this position will also possess and maintain a valid Colorado driver's license and be able to independently travel throughout the state using personal transportation or a state vehicle - Must meet vaccination and documentation requirements per CMHIP Infection Control Department - A Tuberculosis Test (TB), and other required immunizations will be required upon hire - machine The position is located on the grounds of the Colorado Mental Health Institute at Pueblo; employees in this work unit may be in contact with patients of the Institute or residents of the Pueblo Regional Center, who may be of all ages and backgrounds, and mentally ill and/or developmentally disabled. All customers will be treated with respect and dignity. Note: This position works with confidential information, and is expected to maintain confidentiality at all times. APPEAL RIGHTS: If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at ********************* A standard appeal form is available at: ********************* If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: ************. Phone: ************. The ten-day deadline and these appeal procedures also apply to all charges of discrimination. ADAAA Accommodations: Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact by phone 1-************ or email ************************* at least five business days before the assessment date to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date. Toll Free Applicant Technical Support: If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at ************ Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application first, ensure your documents are PDF or Microsoft Word files, and second, close the document before you attempt upload (attach) it. Supplemental Information Please note that ONLY your State of Colorado job application will be reviewed during the initial screening; if you submit a resume and cover letter, they will be reviewed in later stages of the selection process. Therefore, it is paramount that you clearly describe all of your relevant experience on the application itself. Applications left blank or marked 'SEE RESUME' will not be considered. Your application will be reviewed against the minimum qualifications for the position. If your application demonstrates that you meet the minimum qualifications, you will be invited to the comparative analysis process, which is described below. Note: Current and former employees (transfers, voluntary demotions and reinstatements) are required to apply and participate in the comparative analysis process. Former employees of the Colorado Department of Human Services (CDHS) who were disciplinary terminated or resigned in lieu of termination must disclose the information on your application and may not be eligible for employment at CDHS. Comparative Analysis Process: For Recruiting questions, please contact ************************ The comparative analysis process for this position may consist of a structured application review, a telephone screening, and a structured interview depending on the number of qualified applicants. Candidates who most closely meet the job requirements will move through successive stages of the process. Applicants will be notified of their status via email following each stage. Please Note: As part of the Comparative analysis process, candidates who meet the minimum qualifications will be required to take and pass on online skills assessment test. Notifications, as well as instructions will be sent via email so applicants are encouraged to continually check for emails. THE CAMPUS OF THE COLORADO MENTAL HEALTH INSTITUTE AT PUEBLO IS TOBACCO FREE THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER

Keywords: Colorado State, Pueblo , Accounts Payable Technician - Accounting Technician III, Engineering , Pueblo, Colorado

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category
within


Other Engineering Jobs


Cyber Security Engineer Associate with Security Clearance
Description: Description:The coolest jobs on this planet ... or any other ... are with Lockheed Martin Space. At the dawn of a new space age, Lockheed Martin Space is a pioneer, partner, innovator and builder. Our (more...)
Company: Lockheed Martin
Location: Colorado Springs
Posted on: 08/24/2019

Staff Mechanical Engineer - Ejection Seating
Description: Date Posted:2019-07-16-07:00Country:United States of AmericaLocation:HCO01: Interiors Seats - CO Springs 1275 N Newport Road, Colorado Springs, CO, 80916 USACollins Aerospace is a leader in technologically (more...)
Company: Collins Aerospace
Location: Colorado Springs
Posted on: 08/21/2019

91B Light-Wheel Vehicle Mechanic
Description: 91B Light-Wheel Vehicle MechanicJob ID: Job Views: 9Location: PUEBLO, Colorado, United StatesZIP Code: 81004Job Category: Mechanic and MaintenancePosted: 08.16.2019Age Requirements: Must be between the (more...)
Company: Army National Guard
Location: Pueblo
Posted on: 08/21/2019


Principal Support Engineer
Description: DescriptionJob ID: 42011Principal Support EngineerOur client is seeking a Principal Support Engineer to join their dynamic team in Colorado Springs, CO. Candidates should reside in Colorado Springs and (more...)
Company: VanderHouwen
Location: Colorado Springs
Posted on: 08/23/2019

Tier 2 Network Engineer - TS/SCI w/ Poly
Description: Description Job Requisition Tier 2 Network Engineer - TSSCI w Poly Job Description The Tier 2 Network Engineer provides technical support in all areas of network and computer hardware and software interconnection (more...)
Company: Leidos
Location: Colorado Springs
Posted on: 08/23/2019

Senior Devops Engineer
Description: Senior Devops Engineer Location : Colorado Springs, CO Duration : Long Term
Company: Incedo
Location: Colorado Springs
Posted on: 08/24/2019

Heavy Truck Mechanic Colorado Springs, CO
Description: Equal Opportunity Employer: Minority/Female/Disability/VeteranWaste Management WM , a Fortune 250 company, is the leading provider of comprehensive waste and environmental services in North America. (more...)
Company: Waste Management
Location: Colorado Springs
Posted on: 08/24/2019

Project Engineer with Security Clearance
Description: Overview AASKI Technology is a dynamic government services and solutions provider to multi-faceted Military and Commercial sectors. By creating a highly stable work environment centered on fulfilling (more...)
Company: AASKI Technology Inc
Location: Colorado Springs
Posted on: 08/24/2019

Senior Engineer with Security Clearance
Description: Qualis Corporation is seeking multiple Senior Engineers to support operations in Huntsville, AL and Colorado Springs, CO. Duties
Company: Qualis Corporation
Location: Colorado Springs
Posted on: 08/24/2019

Cross Domain Solution (CDS) Lead Engineer IRES - SAFB - (AER0001 with Security Clearance
Description: This positionis for aCross Domain Solution CDS Lead Engineer, you will perform a multitude of CDS accreditation and software engineering tasks to support implementation of Cross Domain Solutions CDS (more...)
Company: ERC Incorporated
Location: Colorado Springs
Posted on: 08/23/2019

Log In or Create An Account

Get the latest Colorado jobs by following @recnetCO on Twitter!

Pueblo RSS job feeds