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Executive Administrative Assistant

Company: Express Professionals Pueblo
Location: Pueblo
Posted on: November 22, 2021

Job Description:

Executive Assistant and Customer LiaisonSummaryReporting directly to our company's owner, the Executive Assistant works independently performing a wide range of complex and confidential administrative and clerical support duties. This position requires excellent attention to detail, strong communication and interpersonal skills, and the ability to provide information and service to a wide range of internal and external contacts.Maximum of 8-12 hours/week Typical Duties

  • Provides office administration and support to our company's owner, the company, and its
  • Serves as principal administrative contact and liaison with all internal and external contacts, including acting as a customer liaison.
  • Reviews, assesses, routes, answers and monitors follow up action steps on
  • Provides support including the scheduling, calendaring, A/V testing, and preparation of classes for our educational arm.
  • Uses multiple technical applications including word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, email, and other technical/scientific
  • Serves as the contact and source of information for
  • Manages calendars, arranges meetings, appointments, and
  • Coordinates the updating of select spreadsheets, including obtaining the data and ensuring others input the data in a timely manner.
  • Performs specifically assigned online research work and summarizes
  • Answers and routes phone calls and e-mail messages and may handle wide-range information
  • Manages LinkedIn postings including identifying softer message postings.
  • Acts as a gatekeeper to owner's time, including managing for down time, buffer time, and not overSkills and Experience: Proven office administration and customer service skills required. Solid working knowledge of office processes and business policy development, and of related computer software and electronic communications tools. Proven interpersonal and communication skills with experience providing complex administrative support in a high-profile environment with tact and diplomacy. Experience managing multiple deadlines required. Ability to work across teams and with a variety of projects and constituencies. Being detailed and accurate is a must.Specific Tasks:
  • Verifies that the owner has contracts in place once virtual or onsite meetings are set.
  • Obtains data from various sources and provides it to the owner and others
  • Coordinates schedule with travel agent
  • Acts as a gatekeeper for owner's schedule
  • Schedules and completes all A/V testing with customers
  • Schedules and creates Zoom education class schedules
  • Contacts clients with "follow-up" emails
  • Manages LinkedIn posts, Proofs/updates certain documents and Excel chartsApply online or at our office:Express Employment Professionals can help you find the job that is a good fit for your needs and abilities, and you'll never pay a fee for our services and support.Please send resume's to Manuel Santos ( ) is eager to serve as your contact for this position, as well as many others in our area. Take the first step toward your success. Apply with Express today! Our location: 734 W. 6 th Street Pueblo, CO 81003

Keywords: Express Professionals Pueblo, Pueblo , Executive Administrative Assistant, Administration, Clerical , Pueblo, Colorado

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